News

Office Brands

Updated OneX Database from Office Brands is now available

Readysell
January 6, 2014

We have now sent out the December monthly update to the Office Brands price book. The price book data has been automatically updated in your system.

If you have not yet started using the Office Brands price book feature, here is a quick recap.

Office Brands has just over 25,000 products available in their Data Portal. Many of these products are not available in the Catalogues distributed to you via Readysell, such products are referred to by Office Brands as Class A, B and C products. To date there has been no way to make use of such products in Readysell without manually creating them – this involves members looking up the details for the products on the Data Portal and then re-keying those details into Readysell.

Readysell have now imported ALL PRODUCTS from the Office Brands Data Portal database into my Readysell Price Book module. Incorporating the following fields (with the possibility of expanding this in future).

  • EZ Code
  • Description
  • SupplierAbbrev
  • SupplierPartNo
  • MOQ
  • Cost
  • SellUnit
  • Barcode

To use make use of the Office Brands Data Portal data:

  1. Go to the browse products window in the products module.
  2. Click on the insert button.
  3. When you enter a product code for a new product the system
    1. entering the EZ Code (from looking it up on the portal) or
    2. by entering the supplier part no. or
    3. scanning in a barcode, now checks the database to see if information about the product is on any catalogue or on the Office Brands Data Portal database. If the product is found in the Price Book you have the option to copy it to the product file effortlessly.

The system tries to match the new product code you enter against the Office Brands Data Portal and other catalogue data based on any of the following criteria:

  • EZ Code
  • Barcode
  • Supplier Product Code

The creation and merging of SKUs that may already exist on our product file under a supplier part no or (non EZ Code) will need to be manually managed and merged.

Announcements

Merry Christmas from Readysell

Readysell
November 27, 2013

Another year is quickly drawing to a close. The management and staff at Readysell would like to once again send thanks and gratitude to their valuable customers and partners. We would all like to wish you a very merry Christmas and a safe and happy New Year.

The Readysell Team

The Readysell office will be closed this year from Monday the 23rd of December, 2013. Business will resume on Monday the 6th of January, 2013. Members of our support team will be available during this period for critical support issues only. If you run into any minor issues over the break, we recommend this handy Tech Support Cheat Sheet from xkcd.

Tech Support Cheat Sheet

Thank you to all of our customers for your ongoing business, thoughtful feedback and continued support.

Best Wishes,
The Readysell Team

Office Brands

Partnership with Office Brands for BI Integration

Readysell
October 11, 2013

Office Brands BIOver the last few months Office Brands has been preparing and enhancing its Business Intelligence (BI) platform. Office Brands has been collecting data from participating members via weekly sales data feeds from Readysell and other ERP systems.

If you are a participating member, you should already have access to the AnalytiX member dashboards. These are divided into three major categories:

Member Benchmarking

The dashboard provides you with insights into your performance against the overall group performance. Dashboards in this area range from sales performance growth, Sales Trends, GP Trends, Average Order Value and Web Sales, compared to the Members of the group who are participating in the program as an aggregate. The dashboards also show your Top Product categories in terms of sales rank to the group Top Product categories.

Comparative Performance

Compare your business’ key trends in sales, GP, products and categories to prior periods.

Merchandise Dashboard

Provides a snapshot of your business sales data at any given point of time.

Readysell and Office Brands are now partnering to provide even more member benefit through the supply of customer and sales representative data. This additional data feed is opt-in, and if you are interested in learning more about the benefits, please get in touch with the Readysell team or the Office Brands BI Analyst, Ahmed Saeed.

If you are not already participating in the BI platform, we urge you to explore the benefits and consider joining. The Office Brands Intranet contains various resources explaining what is available and you can always get in touch with Readysell or Office Brands should you have any questions or concerns.

Office Brands

Office Academy

Readysell
August 14, 2013

In conjunction with the launch of the Office Academy and the Office Academy Website on Monday, 3 June 2013, Readysell have, with the assistance of Chris Brown from Office Brands, produced a specialised reporting function to support members participating in the Office Academy Reward and Recognition program.

We have created a document with information about how to use the report in Readysell. You can find the document “Office Academy” at http://www.readysell.com.au/files/Office%20Brands/

Office Brands, Readysell 7

Using the Office Brands Loyalty Program in Readysell

Readysell
August 8, 2013

Office Brands have recently introduced a new loyalty point program called “Star Rewards”. Readysell has worked with Office Brands to provide various integration points for this new program, including:

  • The ability to load point values against products via catalogue loads
  • The ability to accumulate points against customers in Readysell
  • The ability to redeem rewards in Readysell
  • The ability to report point balances back to customers via WebX integration

We have created a document with information about how to use the loyalty point integration in Readysell. You can find the document “Using the Office Brands Loyalty Program in Readysell” at http://www.readysell.com.au/files/Office%20Brands/

Readysell 7

Setting up handling fees or fuel levy

Readysell
July 31, 2013

Readysell provides a method to automatically populate invoices with a surcharge product. This product will be automatically populated onto all invoices, except those for specifically excluded customers.

A number of customers have recently been asking for this functionality to be set up in their system. As such, we have created a document with a simple step-by-step guide to this. You can find the document “Handling Fee or Fuel Levy Setup” at http://www.readysell.com.au/files/Readysell%20Version%207/Sales%20and%20Service/

Readysell 2, Readysell 7

End of Year Procedure

Readysell
June 28, 2013

Below is a brief point-form summary of what needs to be done in respect to the End of Financial Year.

IMPORTANT: Please make sure that a End Of Financial Year Backup is done and Removed from your Current Backup set and KEPT

SITES THAT ARE NOT RUNNING READYSELL GENERAL LEDGER

Please follow steps below:

  1. Set up a folder on the main drive on the server and call it something like ‘EOYJune2011’ and archive all relevant reports into there.
  2. If you are doing a stock take please ensure that you have printed and archived a stock on hand report BOTH BEFORE AND AFTER THE STOCKTAKES.
  3. Ensure that you have printed and archived The Stocktake Variance reports
  4. Ensure all data for the last day in June is completed and dated and entered correctly into Readysell.
  5. At end of Trade on the 30/6/2011 Run a Stock On Hand Report, Print it as well as ARCHIVE it into a safe folder on your hard drive.
  6. Print out whatever other relevant reports that you may require in respect to sales, stock on hand, etc.
  7. You may not run your debtors or creditors end of month as yet as you are probably waiting to download your bank statement early the next morning as you will have direct deposits and electronic transfers and miscellaneous transactions dated up to 30/6/2011.
  8. If this is the case, then the next step would be at end of trade on the 30/6/2011 please ensure that a number of BACKUPS are done.
  9. Firstly the normal backup then another backup and keep it off site as well as label it.
  10. If you require the data to be backed up into a separate database as well please contact Readysell.
  11. Early the next morning on the 1/7/2011 no transactions in sales or purchasing should be backdated into June 2011.
  12. Unless of course if your company policy for Suppliers is different and you allow the first week of the next month for supplier invoicing.
  13. Bear in mind if you are receipting supplier invoices re stock on hand, the stock on hand figures on the stock on hand report that was run 30/6/2011 will not change due to the back dating.
  14. Down load your bank statement and enter all deposits and payments and misc entries that have not yet been entered into Readysell for June and date them the DATE (JUNE) as per your statement.
  15. These can be backdated as you have not yet run your Debtors Trial Balance or Statements.
  16. Allocate the payments then run through your normal End of Debtors process.
  17. Remember to archive debtors trial balance and debtors statements and transaction listing.
  18. Make sure you do you last Bank Reconciliation dating it month ending 30/6/2011.
  19. Please ensure with Bank Reconciliations that you do not present any forward dated transactions into the end of financial year bank reconciliation.
  20. Print out your both Bank Reconciliation Reports and attached them to the bank statement.
  21. Any customer payments that are received on the 1st July 2011 can be entered but please DO NOT ALLOCATE THEM until the trial balance and statements have been run for JUNE 2011.
  22. As for suppliers if you do not cut off exactly on the 30th June 2011, then please ensure you DO NOT RUN A CHEQUE RUN for July until you have finalised June and run and archived your Supplier Trial Balance. If you do need to pay suppliers in July, then don’t do a cheque run whereby allocation is automatic, enter the payments as manual SUPPAY and date them July BUT DO NOT ALLOCATE THEM IF YOU HAVE NOT CLOSED OFF SUPPLIERS FOR JUNE.

SITE THAT ARE RUNNING CASHBOOK AND GENERAL LEDGER

The below steps are summarised for those who are experienced with Readysell 7 general ledger. For a comprehensive procedure, please see the “Version 7 General Ledger Guide” which is available in the Downloads section of the Readysell web site.

Please follow steps below:

  1. If you are doing a stock take please ensure that you have printed and archived a stock on hand report BEFORE AND AFTER THE STOCKTAKES.
  2. Also ensure that you have printed and archived the Stocktake Variance reports.
  3. Ensure that all data is entered and dated correctly for the last day in June is completed in Readysell.
  4. Ensure that all transactions that physical reduce or increase stock like stock adjustments, stocktakes, sales, purchasing, credit requests, stock transfers are entered prior to Running Your End of Year Stock on Hand Report.
  5. At end of Trade on the 30/6/2011 Run a Stock On Hand Report, Print it as well as ARCHIVE it into a safe folder on your hard drive.
  6. Print out whatever other relevant reports that you may require in respect to sales reports, stock on hand, etc.
  7. You may not run your debtors or creditors end of month as yet as you need to download your bank statement early the next morning as you will have direct deposits and electronic transfers and miscellaneous transactions dated up to 30/6/2011.
  8. If this is the case, then the next step would be, at end of trade on the 30/6/2011 ensure that a number of BACKUPS are done.
  9. Firstly the normal backup then another backup and keep it off site as well as label it.
  10. If you require the data to be backed up into a separate database as well please contact Readysell.
  11. The next morning on the 1/7/2011 no transactions in sales or purchasing should be backdated into June 2011.
  12. Unless of course if your company policy for Suppliers is different and you allow the first week of the next month for invoicing.
  13. Bear in mind if you are receipting supplier invoices and stock on hand, the stock on hand figures from the stock on hand report that was run 30/6/2011 will not change due to the back dating.
  14. Down load your bank statement and enter all deposits and payments and misc entries that have not yet been entered into Readysell for June and date them the DATE (JUNE) as they are on your statement.
  15. These can be backdated as you have not yet run your Debtors Trial Balance or Statements.
  16. Allocate the payments then run through your normal End of Debtors process.
  17. Remember to archive debtors trial balance and debtors statements.
  18. Make sure that the last Bankrec for Each Bank Account is dated and extracted to 30/6/2011.
  19. Please ensure with Bank Reconciliations that you DO NOT PRESENT/TAG any forward dated transactions into the end of financial year bank reconciliation.
  20. Print out your both Bank Reconciliation Reports and attached them to the final bank statement for that financial year.
  21. Any customer payments that are received on the 1st July 2011 can be entered but please DO NOT ALLOCATE THEM until the trial balance and statements have been run for JUNE 2011.
  22. As for suppliers if you do not cut off exactly on the 30th June 2011, then please ensure you DO NOT RUN A CHEQUE RUN for July until you have finalised June and run and archived your Supplier Trial Balance. You can enter manual Supplier Payments and date them July BUT DO NOT ALLOCATE THEM IF YOU HAVE NOT CLOSED OFF SUPPLIERS FOR JUNE.
  23. The General Ledger is an overnight process which runs as part of the End of Day Backup. So that means that all data entered into Readysell on the 30/6/2011 will update the General Ledger and Generate Journals sometime after trade and ready for reviewing the next morning.
  24. Check the General Ledger the next morning and Print off a Profit & Loss, Balance Sheet and General Ledger Trial Balance.
  25. Ensure you archive these as well.
  26. The general ledger does not have to be closed off at the end of June. It can be left open for Manual Journal Entries or Miscellaneous Debits and Credits into Customers or Suppliers that have no physical affect on Stock on Hand only Miscellaneous Expenses.
  27. Ensure that you have run your General Ledger Postings Report and compared it to your source modules of Sales, Customers, Suppliers and Cash Book (General Ledger Balancing Act).
  28. Ensure that at the beginning of the next month you have closed your financial Period to prevent Back Dating.
  29. Once you are ready to close off the financial year, you will need to rerun your 3 general ledger financial reports, send them off to your account to be reconciled.
  30. Usually your account will provide you with a reconciling journal for that financial Period.
  31. That journal needs to then be entered into Readysell in the right Period.
  32. Then you need to contact Readysell so that you can run and clear that financial year (P&L Appropriation Process).
Office Brands

Office Brands Price Book Updated

Readysell
May 31, 2013

We have now sent out our first monthly update to the Office Brands price book. The price book data has been automatically updated in your system.

If you have not yet started using the Office Brands price book feature, here is a quick recap.

Office Brands has over 21,000 products available in their Data Portal. Many of these products are not available in the Catalogues distributed to you via Readysell, such products are referred to by Office Brands as Class A, B and C products. To date there has been no way to make use of such products in Readysell without manually creating them – this involves members looking up the details for the products on the Data Portal and then re-keying those details into Readysell.

Readysell have now imported ALL PRODUCTS from the Office Brands Data Portal database into my Readysell Price Book module. Incorporating the following fields (with the possibility of expanding this in future).

  • EZ Code
  • Description
  • SupplierAbbrev
  • SupplierPartNo
  • MOQ
  • Cost
  • SellUnit
  • Barcode

To use make use of the Office Brands Data Portal data:

  1. Go to the browse products window in the products module.
  2. Click on the insert button.
  3. When you enter a product code for a new product the system
    1. entering the EZ Code (from looking it up on the portal) or
    2. by entering the supplier part no. or
    3. scanning in a barcode, now checks the database to see if information about the product is on any catalogue or on the Office Brands Data Portal database. If the product is found in the Price Book you have the option to copy it to the product file effortlessly.

The system tries to match the new product code you enter against the Office Brands Data Portal and other catalogue data based on any of the following criteria:

  • EZ Code
  • Barcode
  • Supplier Product Code

The creation and merging of SKUs that may already exist on our product file under a supplier part no or (non EZ Code) will need to be manually managed and merged.

Nothfork Product Range from Pelikan Artline

Northfork ProductsAmongst the products available in the price book is the new range of Nothfork cleaning products available from Pelikan Artline. This new range includes products for

  • Food Service Hygiene
  • Washroom
  • Air Fresheners, Sanitisers & Deodorisers
  • Facilities & Housekeeping
  • Hand & Personal Care
  • Industry & Transport
  • Laundry Fabric Washing
  • Sustainable Land Leaning Solutions

Northfork Flyer
If you would like to learn more about the product range, please contact Pelikan Artline.

Office Brands

Office Brands Price Book

Readysell
April 10, 2013

Readysell is now sending the full contents of the Office Brands Data Portal to members to allow loading into a price book. This data will be distributed on a monthly basis using the same mechanism used for Catalogue updates and Flyers.

Office Brands has over 21,000 products available in their Data Portal. Many of these products are not available in the Catalogues distributed to you via Readysell, such products are referred to by Office Brands as Class A, B and C products. To date there has been no way to make use of such products in Readysell without manually creating them – this involves members looking up the details for the products on the Data Portal and then re-keying those details into Readysell.

Readysell have now imported ALL PRODUCTS from the Office Brands Data Portal database into my Readysell Price Book module. Incorporating the following fields (with the possibility of expanding this in future).

  • EZ Code
  • Description
  • SupplierAbbrev
  • SupplierPartNo
  • MOQ
  • Cost
  • SellUnit
  • Barcode

To use make use of the Office Brands Data Portal data:

  1. Go to the browse products window in the products module.
  2. Click on the insert button.
  3. When you enter a product code for a new product the system
    1. entering the EZ Code (from looking it up on the portal) or
    2. by entering the supplier part no. or
    3. scanning in a barcode, now checks the database to see if information about the product is on any catalogue or on the Office Brands Data Portal database. If the product is found in the Price Book you have the option to copy it to the product file effortlessly.

The system tries to match the new product code you enter against the Office Brands Data Portal and other catalogue data based on any of the following criteria:

  • EZ Code
  • Barcode
  • Supplier Product Code

The creation and merging of SKUs that may already exist on our product file under a supplier part no or (non EZ Code) will need to be manually managed and merged.

We believe that this is a huge step forward in the area of data sharing and delivery of a tangible benefit to members as a result of the Data Expansion project.

Office Brands

Pelikan Artline-Readysell EDI Integration

Readysell
April 10, 2013

Readysell has been working with Pelikan Artline to introduce true electronic ordering to PAWS using your own Readysell system.

PAWS and Readysell

To use this new feature:

  1. Enter your Pelikan Artline order in Readysell as always – it will then ask if you would like to place your order electronically
  2. When you click yes it will take you straight into PAWS (Pelikan Artline Website and services) with your order completed – no double entries
  3. You will see your order listed on your screen with an image of each product on each line. Any back orders or discrepancies on price or quantity will be highlighted for you to fix on the spot.
  4. Once submitted your order will go straight to the priority cue, it’s that simple.

Other benefits include:

  • View invoices and statements online
  • Check on stock levels
  • Access all MSDS, images and product info

Frequently Asked Questions

Q When I check my stock does it look at my state?
A Yes

Q What if my data is not up to date in Readysell?
A Contact you Pelikan Artline Rep and we will arrange Readysell to update

Q Is it time consuming to make changes ie: price, issue quantity etc?
A No, just change it on your order and then in your system. If you fix it as it occurs all your data will end up clean

Q How much will this cost?
A Free

Q Is it any quicker to process orders?
A Yes, rather than your order sitting waiting to be keyed in it goes straight to priority pick and you don’t miss out on any stock.

Testimonials

“I have now been using the Pelikan Artline website in conjunction with ready sell for a few months and ordering stock has never been this easy. I wish other suppliers were as easy to order from. This is a great system that saves me a lot of time. I love it.”

Steve, Purchasing Manager, Officeway Office National

“We have been using the integrated Readysell / Pelikan 4PAWS system to place our purchase orders with Pelikan Artline for some time now, and we highly recommend all Readysell users give it a go! We generate our PO in Readysell as normal which, when ‘printed’ then sends it to the 4PAWS system for confirmation. At this point any discrepancies on moq, price, stock availability and/or coding is dealt with live, rectified and the order is submitted…a confirmation is then received. It’s been a great help in that there is no ‘lost or junk’d emails’, it confirms stock availability and integrates with both our system and the vendor’s seamlessly. I only wish we could place purchase orders like this with heaps of other vendors!”

Geoff Kindred, Express Office National