News

Getting Started with Windows 8

A number of our customers have recently purchased new hardware pre-installed with Microsoft’s latest operating system, Windows 8. Others have even started rolling out Windows 8 within their organizations.

An important note about Windows 8 is that Microsoft has re-designed Windows to be optimized for touch, and this has implications on how you use the operating system with a keyboard and mouse. There are a few simple tips you will need to get around the new Windows. Fortunately, well-known Microsoft blogger Scott Hanselman has put together an instructional video to get new users familiar with the operating system. For anyone who’s recently upgraded and is a little confused or is thinking of upgrading, we highly recommend you watch the video below.

Can’t see the video? Click here.

Season’s Greetings from Readysell

EscapeOnce again the management and staff at Readysell would like to extend their thanks and gratitude to their valuable customers. We would like to wish you a very Merry Christmas and a safe and happy New Year.

The Readysell office will be closed this year from Friday the 21st of December, 2012. Business will resume on Monday the 7th of January, 2013. Members of our support team will be available during this period for critical support issues only.

Thank you to all of our customers for your ongoing business, thoughtful feedback and continued support.

Best Wishes,
The Readysell Team

Refresher: Loyalty Points System

Recently we have had a number of customers enquire about the loyalty points system built into Readysell. This system allows your customers to accumulate loyalty points as they spend with you and then redeem these points at a later time as a form of tender.

To help increase awareness and adoption of this feature we have created some documentation that covers how to set up and use the loyalty points system. You can find the document in the Downloads Section of our web site.

Readysell Account Portal

We are pleased to announce the launch of the Readysell Account Portal. The Portal is a simple way to:

  • View a summary of your account balances
  • View recent invoices and payments
  • Re-print any existing Readysell invoices

The portal is integrated into our existing Support Centre at support.readysell.com.au (or via the Support link on our home page). Simply use your existing login details and then click the “Accounts” link. If you do not have access, please contact us to request this be added to your account.

Reminder: Readysell-Office Brands Integration Update

It has come to our attention that many of our customers are unaware of the following features announced last year. As such, we are re-sending this announcement to refresh you on some of the capability of your Readysell-Office Brands Integration.

Overriding Office Brands Pricing on WebSphere

Not too long ago we sent out a poll requesting feedback on how we should handle uploading of pricing data to WebSphere. 85% of respondents agreed that the “Custom Price Level” method would best suit their needs. Based on this feedback we have been busy developing and testing a new version of RObI.

Today we are pleased to announce that we are ready to begin rolling out this update to any interested Readysell customer. The key features of this integration are:

    • Ability to override the list price of any WebSphere product (catalogue or store) by entering a price into a pre-defined level

Please note, however, once a price override is created you will be taking “ownership” of the pricing for that product. For the immediate future you will not be able to revert back to WebSphere pricing. We will be working with Office Brands over the coming months to make this a possibility, however, please take this into consideration when evaluating if you would like to use this new feature.

Additionally, you will not be able to define bulk pricing for catalogue products – any bulk pricing defined by Office Brands will be lost if you override the pricing.

If you are interested in this new feature, please send an email to support@readysell.com.au and we will contact you to discuss implementation.

Uploading Prices with Quantity Breaks

Separate to the override feature detailed above, all members are now able to upload bulk pricing for store products only. This new feature is in place effective immediately.

To start using this feature, simply set up your web products as usual and use the “Qty Break” field and your regular pricing levels to define your bulk pricing.

Updated Documentation

In addition to the inclusion of the above features, our Readysell-Office Brands Integration User Guide has been updated to include more information about integrating your Readysell system with WebSphere. The updated documentation can be found at the Downloads sections of our web site.

Rounding on Orders

The purchasing system works in two ways when rounding the quantity to reorder to match minimum order quantities:

  • The purchasing system round quantities to order up to minimum reorder quantity if the quantity required is less than the minimum reorder quantity. So if you need 6 and the minimum reorder quantity is 10 the system will buy 10.
  • If you need more than the minimum reorder quantity the system rounds down after the first multiple of the minimum order unit. So if you need 56 and the minimum reorder unit is 10 the system will order 50.

The system can’t tell if a quantity to reorder comes from back orders or min/max. It always uses the same rounding rules.

The above behaviour was built into Readysell quite a long time ago, in response to requests from customers to keep stock holdings down.

I suggest an option for you to make the quantity to reorder always round up to the next largest minimum order quantity might suit your requirements. The system would order more stock but would tend to always have enough for all back orders.

Minimum Order Quantity Quantity  Calculated Quantity Required Rounded Qty Ordered Comment
BEFORE
10 1 10 Round up the first multiple of the minimum order quantity
10 11 10 Round down if quantity ordered is larger than one minimum order quantity
10 22 20 Round down if quantity ordered is larger than one minimum order quantity
NOW
10 1 10 Always round up the to the next multiple of the minimum order quantity
10 11 15 Always round up the to the next multiple of the minimum order quantity
10 22 25 Always round up the to the next multiple of the minimum order quantity

Normally automated purchasing rounds the quantity purchased up to the minimum order quantity if the quantity orders is less than the minimum. If the quantity ordered is more than the minimum order quantity the system rounds the quantity down to the nearest multiple of the minimum order quantity.

A new system reference allows the system to always round up to the next largest multiple of the minimum order quantity. To enable this feature set system reference:

  1. Type ‘PURCHASE’
  2. Code ‘ROUND-UP-REORDER-QTY’
  3. Value 1 to turn on this feature.

More details can be found in the document “Rounding On Purchase Orders”, available in the Downloads section of our web site.

System References for Overriding Contract Pricing

If you have a customer with a contract price and you want that contract price to be the price they get provided the parameters of the contract (i.e. valid dates) are met regardless of whether the contract price is higher or lower than the current sell price.

NOTE: You DO NOT need to disable best of pricing system reference in order to run the system references below.

System Reference 1

  1. Type ‘SELL-PRICES’
  2. Code ‘NO-PROMOTION-FOR-PRICE-CODES’
  3. Description [all price codes to override promotions] (in this case ‘CS|PCS’ for contract price specific)

System Reference 2

  1. Type ‘SELL-PRICES’
  2. Code ‘ALLOW-SELL-PRICES-TO-INCREASE’
  3. Description and value set to 1

System Reference Type

System Reference Code

Value and Description

Comment

SELL-PRICES NO-PROMOTION-FOR-PRICE-CODES

CS/PCS = ON
Blank = OFF

Stops any promotions/flyers from overriding your contract price regardless of whether the promotion/flyer price is higher or lower.
SELL-PRICES ALLOW-SELL-PRICES-TO-INCREASE

1 = ON
0 = Off

Allows sell prices to increase if the contract price is higher than any of the pricing in your system.

Please read the above, decide on whether or not you wish to run with these system references. If you would like to activate any of these, please change the value and description of the system references as necessary.

More details can be found in the document “Contract Pricing Override”, available in the Downloads section of our web site.

Quick Tip: Modifying Barcode Scanning Behaviour

Just a reminder, there are settings you can use for skipping lines for scanning and entering products into a sales screen.

There are several settings in the system that relate to skipping lines:

Type “REGISTER”, code “SKIP-LINE-FOR-BAR-CODES”

When the value of this system reference is 1 the POS (point of sale) will skip to a new line when you scan a bar code. Bar code being defined as a bar code that is different to the product code.

Type “REGISTER”, code “SKIP-LINE-FOR-ALL”

When the value of this system reference is 1 the POS (point of sale) will skip to a new line when you enter any product. So if you scan in a bar code that is the same as the product code, a bar code from the product supplier or manually enter a product code the POS will skip to a new line.

Type “REGISTER-[register number]”, code “COMPRESS-BAR-CODE-SCANS”

When the value of this system reference is 1 the POS (point of sale) will add the lines together producing a total quantity supplied on the one line for the same product. I.e. scan product A 3 times, it produces 1 line of sale but quantity will read as 3.

Once you change any of the settings above, you will need to get each point of sale to close out of Sales and then go back to pick up the system reference changes.

For more information, please see the document “How To Skip Lines – compress lines for barcodes.doc” in the Downloads section of our web site.

Customer Rep Run Sales Management Report

A new report has been added to the Management Reports list – the “Customer Rep Run Sales Report”

This report has a number of prompts and reports comparing the average dollar value sales for the last 12 months, last month and variance of last month to the last year. Also reports on GP% for the last 12 months, the last month and the variance between the last month to the last year.

You can find all the details, including how to run this new report in the Management Reports document found at the Downloads area of our web site under Readysell Version 7 > Reporting.

Update: Readysell 7 Management Reports

Readysell Report Wizard

Based on some recent feedback we sent out a list of management reports that we had formulated some time ago. Since we have sent these out, we have received more feedback about enhancements to be made to these reports. We have various changes to help improve the usefulness of these reports and these changes have now been deployed out to all of our customers.

Management reports are available under the category “Management Reports” in the Readysell 7 Report Wizard.

The new/updated reports include:

  • All Finalised Sales Transactions Check To General Ledger
  • All Finalised Sales Transactions Check To GL
  • All Sales by Date By Product Detail
  • Bank Deposit Report
  • Catalogue to Product File Comparison Detailed
  • Customer Trial Balance
  • Last Product Sales By Customer
  • Customer Sales Detail Prompt For Min GP/Date
  • Customer Sales Summary By Rep By Period Grid
  • Department Sales By Period Summary
  • Customer Sales By Period Summary Grid
  • Sales Comparison Against Stock Receipts
  • Top Selling Products Summary For A Range Of Customers
  • Product List
  • Daily Report Sales By Day Summary
  • Sales By Period By Supplier Summary
  • Daily Sales By Date Detailed
  • Sales Gross Profit Review by Line
  • Sales Orders Outstanding
  • Stock On Hand Report

You can find all the details in the Downloads area of our web site under Readysell Version 7 > Reporting.