News

Readysell is now sending the full contents of the Office Brands Data Portal to members to allow loading into a price book. This data will be distributed on a monthly basis using the same mechanism used for Catalogue updates and Flyers.

Office Brands has over 21,000 products available in their Data Portal. Many of these products are not available in the Catalogues distributed to you via Readysell, such products are referred to by Office Brands as Class A, B and C products. To date there has been no way to make use of such products in Readysell without manually creating them – this involves members looking up the details for the products on the Data Portal and then re-keying those details into Readysell.

Readysell have now imported ALL PRODUCTS from the Office Brands Data Portal database into my Readysell Price Book module. Incorporating the following fields (with the possibility of expanding this in future).

• EZ Code
• Description
• SupplierAbbrev
• SupplierPartNo
• MOQ
• Cost
• SellUnit
• Barcode

To use make use of the Office Brands Data Portal data:

1. Go to the browse products window in the products module.
2. Click on the insert button.
3. When you enter a product code for a new product the system
   1. entering the EZ Code (from looking it up on the portal) or
   2. by entering the supplier part no. or
   3. scanning in a barcode, now checks the database to see if information about the product is on any catalogue or on the Office Brands Data Portal database. If the product is found in the Price Book you have the option to copy it to the product file effortlessly.

The system tries to match the new product code you enter against the Office Brands Data Portal and other catalogue data based on any of the following criteria:

• EZ Code
• Barcode
• Supplier Product Code

The creation and merging of SKUs that may already exist on our product file under a supplier part no or (non EZ Code) will need to be manually managed and merged.

We believe that this is a huge step forward in the area of data sharing and delivery of a tangible benefit to members as a result of the Data Expansion project.

Readysell has been working with Pelikan Artline to introduce true electronic ordering to PAWS using your own Readysell system.

To use this new feature:

1. Enter your Pelikan Artline order in Readysell as always – it will then ask if you would like to place your order electronically
2. When you click yes it will take you straight into PAWS (Pelikan Artline Website and services) with your order completed – no double entries
3. You will see your order listed on your screen with an image of each product on each line. Any back orders or discrepancies on price or quantity will be highlighted for you to fix on the spot.
4. Once submitted your order will go straight to the priority cue, it’s that simple.

Other benefits include:

• View invoices and statements online
• Check on stock levels
• Access all MSDS, images and product info

Frequently Asked Questions

Q When I check my stock does it look at my state?
A Yes

Q What if my data is not up to date in Readysell?
A Contact you Pelikan Artline Rep and we will arrange Readysell to update

Q Is it time consuming to make changes ie: price, issue quantity etc?
A No, just change it on your order and then in your system. If you fix it as it occurs all your data will end up clean

Q How much will this cost?
A Free

Q Is it any quicker to process orders?
A Yes, rather than your order sitting waiting to be keyed in it goes straight to priority pick and you don’t miss out on any stock.

Testimonials

“I have now been using the Pelikan Artline website in conjunction with ready sell for a few months and ordering stock has never been this easy. I wish other suppliers were as easy to order from. This is a great system that saves me a lot of time. I love it.”

Steve, Purchasing Manager, Officeway Office National

“We have been using the integrated Readysell / Pelikan 4PAWS system to place our purchase orders with Pelikan Artline for some time now, and we highly recommend all Readysell users give it a go! We generate our PO in Readysell as normal which, when ‘printed’ then sends it to the 4PAWS system for confirmation. At this point any discrepancies on moq, price, stock availability and/or coding is dealt with live, rectified and the order is submitted…a confirmation is then received. It’s been a great help in that there is no ‘lost or junk’d emails’, it confirms stock availability and integrates with both our system and the vendor’s seamlessly. I only wish we could place purchase orders like this with heaps of other vendors!”

Geoff Kindred, Express Office National

Office Brands has been working with Readysell to implement a new loyalty points system which allows a store’s customers to get loyalty points for products they purchase.

The member loads a catalogue which is deployed to their system as normal. Loading the catalogue loads the points on your system. Alternately they can click on the catalogue, click the load one field button and just update points. They can see the points attributed to products on browse products.

Each time a product is sold, the system subtracts the tax from the value of each line. It then multiplies the value ex tax for the line by the number of points gained for the product. All the points gained for the product are totalled to the sale header. When the sale is posted the points gained is recorded on the customer. The customer points balance is also updated.

Invoices print the points gained for the sale and the overall points balance for the customer.

The customer can access a fixed web page to use their points. Office Brands Support centre informs the member when points are used.

The member presses a button on Readysell to record the fact that points were used by a customer. This updates the customer points balance.

In order to start running the loyalty points system, you will require an upgrade by Readysell to pick up the program changes to make the loyalty points system active.
Readysell is in the process of logging onto each store and updating your invoice layout to add in the fields for points for the customer’s sale and total overall points for the customer.

There is a global system reference to allow you to turn this feature on or off, there is also a flag on all customers that will allow you the ability to decide if a customer is participating.

A document exists that lets you know how to use the loyalty points system and how to get it started. You can find the document called “Office Brands Loyalty System.doc” in the “Office Brands” area on the downloads section of our web site. Please follow the document and call Readysell should you have any questions before going ahead with whatever it is you are uncertain of.

It has come to our attention that many of our customers are unaware of the following features announced last year. As such, we are re-sending this announcement to refresh you on some of the capability of your Readysell-Office Brands Integration.

Overriding Office Brands Pricing on WebSphere

Not too long ago we sent out a poll requesting feedback on how we should handle uploading of pricing data to WebSphere. 85% of respondents agreed that the “Custom Price Level” method would best suit their needs. Based on this feedback we have been busy developing and testing a new version of RObI.

Today we are pleased to announce that we are ready to begin rolling out this update to any interested Readysell customer. The key features of this integration are:

• Ability to override the list price of any WebSphere product (catalogue or store) by entering a price into a pre-defined level

Please note, however, once a price override is created you will be taking “ownership” of the pricing for that product. For the immediate future you will not be able to revert back to WebSphere pricing. We will be working with Office Brands over the coming months to make this a possibility, however, please take this into consideration when evaluating if you would like to use this new feature.

Additionally, you will not be able to define bulk pricing for catalogue products – any bulk pricing defined by Office Brands will be lost if you override the pricing.

If you are interested in this new feature, please send an email to support@readysell.com.au and we will contact you to discuss implementation.

Uploading Prices with Quantity Breaks

Separate to the override feature detailed above, all members are now able to upload bulk pricing for store products only. This new feature is in place effective immediately.

To start using this feature, simply set up your web products as usual and use the “Qty Break” field and your regular pricing levels to define your bulk pricing.

Updated Documentation

In addition to the inclusion of the above features, our Readysell-Office Brands Integration User Guide has been updated to include more information about integrating your Readysell system with WebSphere. The updated documentation can be found at the Downloads sections of our web site.